What we collect
- Enquiries and expressions of interest. Your role, questionnaire answers, email and follow-up choice. Business and legal contacts also provide a name and company or practice. If you request a call, we collect preferred days, times and time zone. Artists only need to provide an email after the questions.
- Music Legal Workflow Review. If you request a report, we collect your questionnaire answers, name, company or professional name, email, optional company website, and delivery and follow-up choices. We save the resulting report and its delivery and access records, including an encrypted email-delivery record, hashed PIN verification data and hashed report-session tokens.
- Campaign attribution. UTM parameters from the link you arrived on, so we know which campaign brought you here.
- Analytics. Meta Pixel and, when enabled, PostHog events, only if you accept analytics cookies. Questionnaire analytics record steps, role and conversion type; they do not include your email, name, company or individual answers.
- Optional assessment analytics. In the Music Legal Workflow Review questionnaire, you can allow PostHog to measure starts, completed steps and successful submissions using a random session identifier. We send question identifiers, not your selected answers, deadlines or contact details. This choice is separate from website advertising analytics and private report analytics.
- Optional report analytics. After you unlock a report, you can separately allow measurement of visits, viewing sessions, scroll depth, visible sections and estimated active time. Random browser and report identifiers let us link these measurements to a report. They do not establish who read it. Report text, answers, names, email addresses, company names, PINs and access tokens are not sent to PostHog.
Why we collect it
To follow up about your answers and interest in AIRA, understand demand for the support we are developing, prepare and deliver a requested workflow report, protect access to it, improve our questionnaire and reports, and measure which advertising is worth continuing. We do not sell personal data and we do not share it beyond the subprocessors listed on our Trust & Security page.
Public company lookup
If you provide a company website for the Music Legal Workflow Review, we send only the company or professional name and the website hostname to OpenAI to search public sources. We do not send your questionnaire answers, personal name, email, report identifier, PIN or report session to that lookup. Public research that cannot be validated is left out of the report.
Legal basis
For enquiries: performance of a contract, or steps taken at your request before entering one. For analytics: your consent, given through the website banner or the separate choices in the assessment and an unlocked report. You can withdraw website analytics consent by clearing this site's storage in your browser. Use “Report analytics settings” in a report or “Assessment analytics settings” in the questionnaire to withdraw the corresponding consent. For record keeping: our legitimate interest in maintaining business records.
Cookies and analytics
Analytics collection starts only after you accept the corresponding choice. Declining analytics does not affect completing the questionnaire or report access. Only strictly necessary storage is used until you accept, and that storage exists only to remember your consent choice or keep an unlocked private report accessible during its session.
Assessment analytics uses this browser tab's session storage to remember your choice and, after acceptance, a random identifier and which events were sent. You can withdraw at any time; this clears the identifier and stops new events. Activity from before acceptance is not sent later.
With report analytics enabled, we store random identifiers and reading-session measurements in your browser. Withdrawing stops future collection and clears that report's saved analytics identifiers. It does not automatically erase events already received; you can request deletion using the contact details below.
How long we keep it
Enquiry records are kept for 24 months from your last contact with us, then deleted. Records connected to an engagement are kept for as long as professional conduct rules require.
Your rights
If you are in the UK or the EU you can ask for access to your data, correction, deletion, restriction, portability, or object to processing based on legitimate interest. Write to privacy@airalaw.com and we will respond within 30 days. You can also complain to your local data protection authority.
Contact
LegalMind AI GmbH
Kolonnenstraße 8 10827 Berlin, Germany
Managing Directors: Mariia Saveleva, Oleg Bystrov, Yuhao Zhong
Questions about this policy go to privacy@airalaw.com.